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How to Obtain a Freight Broker License: Your Ultimate Guide

The freight broker industry is an expanding field that offers huge potential rewards; it also is a competitive one, requiring thorough industry knowledge and the navigation through a sea of legal requirements.

We recommend that you download our free freight broker starter kit e-book, which explains everything you’ll need to know in one place including startup costs, how to obtain your freight broker license, and more.


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How to Get a Freight Broker License: Startup Cost & Compliance Guide

Starting your own brokerage requires many steps, such as creating a business plan, and getting the proper training; once you complete these preliminaries, it’s time to make it all legal. At this point, you’re ready to obtain your license by officially registering your brokerage and getting your Motor Carrier (MC) Operating Authority from the Federal Motor Carrier Safety Administration (FMCSA).

The trucking authority functions as your freight broker license, and fulfilling all the other legal requirements can be a long and grueling process. That's why we created this guide to help outline what you must to step-by-step, and outline the costs associated with them.

Step #1: Obtain Your MC Authority from the FMCSA

What is an MC number? It stands for “motor carrier number” and it’s a necessary component of making your brokerage legal. Obtaining your broker authority will take several weeks from start to finish. So, make sure you get started as soon as you can.

Obtain a Pin:

To begin the process of obtaining your MC Authority online, you must first obtain a PIN from the FMCSA. Applying for an PIN requires a valid credit card, though no charges will be made. The PIN will be securely shipped to your business’s address in 4-7 business days.

Cost: $0

Submit Your MC Authority License Application:

Also known as an authority, your license is a key item you'll need in order to become registered as a freight broker with the FMCSA. Once you have your PIN, you’re finally ready to submit an online OP-1 application for your MC Authority. Begin by selecting the first option, “New or Additional Registration” and continue from there filling out all the relevant information. The filing fee is $300 and is not refunded if you’ve made a mistake and need to refile. Therefore, be sure all of the information is correct before submitting!

If you want multiple licenses (say, to be a broker and a carrier), then you’ll have to file for them separately and pay $300 for each one. The processing time for your ICC authority is 4-6 weeks, but you can check your application’s status online anytime. If you are a carrier and work in interstate commerce, you will need a DOT number to operate and need to apply for it separately with an MCS-150 form.

Cost: $300

Submit Biennial Updates:

Bear in mind that once you’ve obtained your DOT registration, you must file a biennial update by submitting an MCS-150 form online. Fortunately, this process is free.

You’re required to provide this update even if your company has not changed its information, has ceased interstate operations, or is no longer in business.

Cost: $0

Step #2: Obtaining Insurance

Freight Broker Licensing Explained

 

Liability insurance is legally required by the FMCSA for all freight forwarders and carriers, but not for anyone operating only as a freight broker. Once you obtain your insurance insurance, you’ll have to submit proof to the FMCSA.

Cost: Varies (only applies to forwarders/carriers)

Step #3: Obtaining Processing Agents

For each state in which your brokerage will be operating, you must obtain a processing agent. If you’re only a broker, “operating” refers to having an office or making contracts. If you’re also a motor carrier, then “operating” means your freight passes through that state.

The role of the processing agent is to be the person who can be served papers if a claim is filed against your brokerage in that state. There are many commercial firms who will provide processing agents for a fee. The FMCSA has a useful list of such firms. You can also get someone to work directly for you, since freight agent training is easily available.

Once you’ve obtained the necessary processing agents, either you or the firm you may be working with need to submit a BOC-3 (Designation of Processing Agents) form both to the FMCSA and to each state in which you’ll be operating. Having submitted this form, the FMCSA recommends you keep a copy in your own files.

If you'd like to avoid the extra paperwork, our company can handle your BOC-3 filing for you.

Cost: $0

Step #4: Getting Your BMC-84 Bond or BMC-85 Trust Fund

As part of the MAP-21 law, all freight brokers are required to obtain a bond or trust in the amount of $75,000 in order to obtain their license. The BMC-84 and BMC-85 are quite different from one another, so how do you decide which one is best for you?

BMC-84:

BMC-84 premiums can range from $750 - $9,000 per year (this will vary based on your financial strength, e.g. personal credit). The BMC-84 bond usually requires zero collateral. If you're interested in a BMC-84 bond quote, you can apply online now.

Cost: $750 - $9,000 (zero collateral)

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Bond costs can be the largest compliance expense, but pricing varies drastically per broker.

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BMC-85:

BMC-85's generally cost around $1,500 per year. In addition to the yearly premium, the BMC-85 trust will require you to post $75,000 of collateral with a bank, which is something many smaller or aspiring brokers simply can't reasonably do.

Cost: $1,500 (requires $75,000 collateral)

If you'd like to learn more about the differences between BMC-84's and BMC-85's, you can read our article that has been dedicated to the topic of BMC-84 vs. BMC-85.

Step #5: Getting Your Unified Carrier Registration

Once you decide to get either the BMC-84 or BMC-85, the final step in the legal process is obtaining your Unified Carrier Registration (UCR). For freight brokers, it’s relatively simple and inexpensive at only $76. If you’re also a motor carrier, then your registration cost will vary depending on the size of your fleet. In either case you’ll need to re-register and pay the fee annually.

Fortunately, the system for registering has been updated relatively recently. The UCR system registers and collects fees from the operators of vehicles engaged in interstate travel. Registering through this system can be done online at the UCR application website. They even have a mobile application.

However, it’s important to note that this system currently operates in most states except the following: Oregon, Wyoming, Nevada, Arizona, Florida, Maryland, New Jersey, and Vermont. If you operate in one of the latter, you’ll have to complete a separate process to register there.

Cost: $76

Freight Broker School and Load Board E-Book Guides

Now that you know all the necessary steps you must take to get your freight broker license, we recommend you take a look at our other freight broker guides which cover some of the most important information you'll need to know regarding training, and how to leverage load boards to grow your brokerage. Take a look at the topics covered in our e-book guides below:

  • The importance of training for freight brokers
  • How to get the proper training
  • The benefits of load boards for your freight business
  • How to find the right load boards for your brokerage

These e-book guides were created specifically with freight brokers in mind, and provide all of the crucial information you need to help ensure your brokerage thrives in this competitive profession.


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